Responsibilities of a Club Secretary?

I'm considering running for secretary of my school club. Beyond taking meeting minutes, what would I be expected to do? Any insights would be helpful.

The role of club secretary can vary from club to club, but generally beyond taking meeting minutes, this role typically involves a variety of administrative and organizational tasks.

1. Communication: The secretary is often the main point of contact. They maintain correspondence with club members and potentially with people outside the club, such as club alumni or guest speakers. This could involve writing email newsletters or sending out reminders for meetings and events.

2. Recordkeeping: Keeping accurate records is a crucial part of the job. You'll likely be in charge of maintaining membership lists and attendance records. It's important to make sure all records are up-to-date and accessible for other club officers.

3. Meeting Preparation: You'd be expected to distribute the agenda before each meeting, which means you'd work closely with the club president to establish the agenda. You could also have the responsibility to set up the meeting location.

4. Owner of the Club's Constitution and Bylaws: You would not only need to familiarize yourself with the club's governing documents to ensure the club is operating according to those rules, but also update the documents as necessary.

5. Transition Documentation: When the time comes for you to step down from your position, it'll be your job to ensure a smooth transition for the next secretary. This usually involves organizing and handing off all relevant documents and details about the role.

Remember, each club can have slightly different expectations for its officers, so it'd be helpful to sit down with the current secretary to understand what your specific responsibilities might be. Best of luck with your potential candidacy!