What skills are needed for a high school administrative assistant?

I'm interested in becoming a high school administrative assistant in the future. Can someone explain the key responsibilities and skills required for this kind of job? Trying to plan my courses and extracurriculars accordingly.

In the role of a high school administrative assistant, there are numerous tasks you would be expected to handle. These may involve scheduling appointments, answering and directing phone calls or in-person inquiries, managing student records, and assisting with the planning of school events, among others.

Based on these responsibilities, here are some important skills to cultivate:

1. Organization: You need to keep track of meetings, appointments, and deadlines. Good organizational skills will allow you to maintain an accurate schedule and prioritize various tasks effectively.

2. Communication: As an administrative assistant, you'll need to interact with a variety of people - teachers, students, parents, and other school staff. Good verbal and written communication skills are essential to ensure clear and effective correspondence.

3. Computer Proficiency: Familiarity with software such as Microsoft Office (Word, Excel, and PowerPoint) is necessary for most administrative tasks. You should also be comfortable using email and possibly specific educational software or databases the school employs.

4. Problem-solving: You'll often have to think on your feet and find solutions to unexpected issues. Problem-solving skills will help you navigate these situations.

5. Discretion: High school administrative assistants often handle sensitive information. It is important to respect the privacy and confidentiality of all students and staff.

In terms of choosing courses, consider those that develop your computer skills and communication abilities. It might be beneficial to take a course in office administration or technology if your school offers them. For extracurriculars, look for opportunities where you can practice organization and leadership, such as event planning for a club or student council.

Also remember that experience matters. Internship, part-time work, or volunteering in an office environment can provide practical insight into the role and help develop necessary skills.