What's the job description for a high school athletic secretary?

I'm curious about what a high school athletic secretary does. What are the typical responsibilities and tasks for this job? Is it mostly administrative work, or do they get involved in athletic events and activities?

A high school athletic secretary is primarily responsible for administrative tasks that aid in the smooth execution of the school's athletic programs. The scope of work entails both administrative and logistical duties, though it can vary depending on the size of the school and its specific athletic programs.

On the administrative end, an athletic secretary is often responsible for maintaining student-athlete records, including physical forms, eligibility documentation, and academic files. They might handle incoming and outgoing communication, schedule district and non-district games, and coordinate transportation for school sports teams to their away games. They often manage financial tasks such as developing and tracking the athletic department's budget along with handling purchase orders and invoices for sports equipment and uniforms.

They also take on logistical roles in setting up meetings and events for the athletic department, which includes communicating with coaches, athletes, and parents for event scheduling and important athletic dates. In a few cases, they might be involved in executing athletic events, such as coordinating home games or tournaments.

It's also common for the athletic secretary to be the liaison between the athletic department and other school departments. This might involve ensuring that the timing of athletic events doesn't conflict with major academic events or school-wide functions. The athletic secretary may also interact with state athletic associations and other overseeing bodies to keep up with/approve compliance requirements.

Overall, the job requires strong organizational, administrative, and communication skills. Leadership and problem-solving abilities can also be valuable because secretaries often have to coordinate and resolve scheduling conflicts and maintain efficient operations of the athletic department. But it's important to remember that the specific duties can vary widely from school to school, depending on factors like the number of sports offered and the size of the athletic department.