What tasks does a high school counseling secretary typically handle?

Considering potential careers in education, and just wondering what a high school counseling secretary does. Can anyone with experience share the main job duties and responsibilities? It would be nice to know what to expect in this role.

Sure, happy to provide some clarity on this matter! A high school counseling secretary is an integral part of the guidance department and assists by managing a variety of administrative tasks, often being the first point of contact for students, parents, and staff.

1. Communication: You would likely need to coordinate communication between students, parents, and school counselors. This means answering phone calls and emails, scheduling appointments, and sometimes meeting with students or parents for initial inquiries.

2. Record-Keeping: You'd be responsible for keeping student records organized and updated. You'd manage files related to academic progress, standardized test scores, discipline, attendance, and any necessary services or accommodations.

3. Scheduling: A key role might involve assisting in the scheduling process. This can include helping students select and register for classes, making changes to their schedule, and working to resolve scheduling conflicts.

4. Administrative Tasks: These might include tasks such as preparing forms and letters, ordering supplies, distributing mail within the department, and maintaining the school counselor's calendar.

5. Information Dissemination: At times, you may be required to gather and disseminate information regarding college admissions, testing, scholarships, and other post-high school opportunities.

6. Collaboration: Last but not least, secretaries often collaborate with other staff within the school, especially when coordinating events or working on interdisciplinary efforts to support student success.

Keep in mind that the detailed responsibilities can vary between schools, so if you do decide to go down this path, it's essential to carefully review the job description and ask questions during the interview. Pursuing an education-related major in college could also allow you to network with current education professionals who might be able to offer you more specific guidance about what working in this kind of role is like.