I'm thinking of becoming the secretary of one of my school's clubs. What are the usual duties and responsibilities? Is it a big-time commitment? I want to make sure I can balance it with my schoolwork.
A club secretary's role often includes several administrative and organizational responsibilities.
The first primary duty is documentation, which requires you to keep detailed notes during club meetings. You'll be the one penning down the minutes, recording any decisions made, and providing clarity on any topics discussed in future meetings.
Another important function is communication. You'll likely serve as the liaison between the club members and executives, as well as with external bodies. This can cover sending out email updates, answering inquiries, scheduling meetings, informing about events, and any other communication-related tasks.
In many clubs, the secretary manages member records too. You'll maintain the club's membership list, track attendance, and often handle club dues.
As for the time commitment, it will vary depending on the club's size, frequency of meetings, and level of activity. Some clubs might require just a few hours every week, but others, especially large or active ones, might require more devoted time. Remember to ask the current secretary or the club supervisor for a better idea about the position's time demands.
Handling the secretary role on top of your schoolwork might seem daunting, but with good time management, it's achievable. Prioritize tasks, plan, and communicate openly with the other club members if you're feeling overwhelmed. Serving as a secretary can be a highly rewarding experience that builds your skills in organization, communication, and leadership, all while making a meaningful contribution to your club.
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