Enrollment management

Every enrollment team's favorite AI agent

An AI platform that handles the work between conversations, so your admissions team stays focused on students.

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Enrollment management dashboard showing email campaign performance and student engagement

Leading institutions trust CollegeVine as their technology partner

Built for every initiative in the admissions office.

CollegeVine connects to email marketing, 1-1 student support, inbound help desk, application processing, and dozens more use cases

One platform does it all

Give an assistant to your team on top of your data & knowledge

Take action in the real world, together with students and staff

Accomplish initiatives by launching turnkey projects

Try it live

Reclaim staff capacity

10+ hours saved per week for staff
Campaigns run themselves, with follow-up and real-time reporting
Campaign intelligence applies insights to subsequent communications automatically

"The new AI recruiter system is a game-changer for prospect management. Finally, a system that allows us to engage and interact with every student with the personalized and more significantly, the customized, attention they deserve, to drive inquiry conversions and qualified applicants."

Joel Bauman

Senior Vice President for Enrollment, Duquesne University

Stronger metrics

Higher open and click rates that increase inquiries and drive engagement
Better enrollment outcomes and a higher admission yield rate
Real-time reporting with campaign intelligence that improves over time

38.6%

Email open rate

From 136,095 emails delivered, far surpassing the 13.5% industry average

19.7%

SMS reply rate

From 131,035 messages sent to prospective students, more than 2.5x the industry benchmark.

13,357

Staff hours saved

Allowing the team to accelerate funnel movement and build deeper relationships without adding headcount

Earned personalization

Tailored, dynamic messaging for each student — no two get the same email
Supports multi-email sequences across the funnel
Customize tone and branding to your institution's needs

"The content and friendly tone of the responses are spot on, just the way we admission officers would answer if we had the time. I can understand folks being wary of AI, but this approach is giving students the right information they are seeking about Williams in real time."

Kate Heekin

Associate Director of Admission, Williams College

Engage at key moments

Detect real-time intent signals before students go cold or choose elsewhere
Reach out at key moments, from first inquiry to deposit and enrollment
Proactively run missions to nurture students toward outcomes

"Implementing KC has allowed us to blend efficiency with authenticity. We can engage more students without compromising personalization. It's really great that our admissions team be efficient while also creating meaningful connections that reflect the institution at heart. We are excited for what's ahead in this partnership!"

Nathan Ament

Vice President for Enrollment, Knox College

See the email platform run a campaign for your students.

Grounded in your policies

Every response reflects your institution's policies, deadlines, and voice
Trained only on the content you provide — stays current as you update your knowledge base
Strict guardrails ensure safe, accurate answers

Adrian has the sum total of the entire institution's knowledge. Without it, every staff member would need to be cross-trained and, of course, made available at any time of day. We can now engage interactively with a broad audience, using consistent tone and language, and point students to the right resources if they express a need.

Wesley Ng-A-Fook

Barry University

24/7 coverage

Students get answers the moment they ask, no matter the hour
Available across email, SMS, and phone in 50+ languages
No wait time, no after-hour gaps

Free up staff

Routine questions handled automatically, giving staff time for high-value guidance
Always escalates complex or sensitive issues to the right person
Reduces ticket volume without compromising on student experience

We now have 24/7/365 student support. We simply couldn't staff for this level of support. Moreover, students don't need to go looking for information all related to their connected experience. They can ask about Financial Aid, housing, parking, and changing their password, all in the same place. No need to figure out who to go to, to ask for help.

Wesley Ng-A-Fook

Barry University

See the helpdesk answer student questions live.

Unique support

No two students get the same message.

Tailored to where each student is in the funnel
Crafted on individual data, not just group-level information
Engages students at the right time with the right ask

Proactive outbound

Launch missions: coordinated outbound campaigns that move students to take the next step
Reach students via email, SMS, and phone — defined and approved by your team before it runs
Guide students through required or desired actions at scale

Using the AI Recruiter's missions, we've seen it become a top-three converter for yield, and it's helping our team feel increasingly confident and excited about applying AI in even more areas.

Lindsey Hurst

Director of Enrollment Marketing & Communications, Belmont University

Communicate at scale

Every student gets a touchpoint without adding headcount
Runs on any segment — a handful of students or your entire population
Automatically handles all routine follow-ups, only escalates when needed

See 1:1 outreach reach every student, individually.

Fully automated

Transcripts are processed the moment they come in, without staff intervention
Handles high volumes during application season without slowdowns
Works across transcript formats and submission channels

The platform has streamlined our operations, especially transcript and GPA review, reducing our scholarship GPA pre-read volume by 57% and allowing us to go from four readers to three, with plans to reduce further. By automating data-driven tasks, we've been able to shift staff toward more qualitative, high-impact work.

Mindy Hirt

Director of Enrollment Systems & Operations, Molloy University

Accurate data extraction

Pulls GPA, coursework, and other key fields directly into your SIS
Eliminates manual entry errors
Standardizes data across varying transcript formats, no matter your SIS software

Flags exceptions

Routes unclear or incomplete transcripts to the right person
Surfaces discrepancies that need human judgment
Staff focus shifts from processing to exceptions only

1–2 min Average AI processing time per transcript

98% Reduction in the time it takes to process a transcript with AI vs. manually

Measured per transcript in high season, vs. average of process measured across 12 batches.

±2% 96% of AI processed transcripts fall within 2% of reference GPA calculations

See transcript processing live.

Powered by a platform built for enrollment

CollegeVine combines AI agents, institutional context, and system-level data access so enrollment teams can launch campaigns, answer questions, and support students from one platform.

AI that understands your institution

Agents operate with your policies, workflows, data, and enrollment goals in context.

Built for higher ed standards

Higher education admissions software designed for FERPA, SOC 2 Type II, HECVAT, and role-based access controls.

Connected across your systems

Works with your enrollment CRM, student information system, and campus data so every action is informed by the full student picture.

Every enrollment team's favorite AI agent

Built for every initiative in the admissions office.

Hyper-personalized email marketing

Inbound helpdesk

1:1 student support

Transcript processing

Powered by a platform built for enrollment

AI that understands your institution

Built for higher ed standards

Connected across your systems